Reverification failures rarely start with bad intent. They start with no calendar. HRIS knows the expiration date; payroll knows the pay status; nobody owns the bridge.
#Calendar, don't chase
Automate two reminders: T-90 for HR ops, T-30 for the employee and manager. Escalate at T-7 to a named compliance owner.
#Tie payroll to completion
Make reverification a hard gate in your new-hire and renewal workflows. Soft emails do not survive quarter-end crunch.
#Related guides
Sources
- U.S. Citizenship and Immigration Services. Handbook for Employers M-274
- U.S. Department of Homeland Security. I-9 Central
This article is operational education only—not legal advice. Work with qualified counsel for compliance, compensation, and termination decisions in your jurisdiction.